DISBURSING CLERK (DK)
Note: Below are listed responsibilities for grades E-4 (3) and E-7 (c) for this job. Paygrades E-1 through E-3 assist in these tasks
DK3
A. PERSONAL FINANCIAL RECORDS
A4.001 CARRY OUT MAINTENANCE AND DISPOSITION OF PFR
A4.002 RECONCILE LES
A4.003 RESOLVE PAY PROBLEMS
A4.004 HANDLE CUSTOMER SERVICE INQUIRIES AND PAYMENT
OF TRANSIENT PERSONNEL
A4.005 VERIFY AND PROCESS REPORTING AND DETACHING
ENDORSEMENTS
B. ALLOWANCES
B4.001 COMPUTE AND DOCUMENT BAQ, VHA, AND TLA
B4.002 COMPUTE AND DOCUMENT BASIC ALLOWANCES (BAS,
RATSEP, FSA, CMA, CRA)
B4.003 COMPUTE ADVANCE PAY AND ALLOWANCES (PCS,
DELTA, DEPLOYING UNIT)
C. PAYS
C4.001 COMPUTE AND TRANSMIT ALL TYPES OF
REENLISTMENT BONUSES DOCUMENTS
C4.002 PROCESS PAYMENT OF LUMP-SUM LEAVE AND LEAVE
RATIONS
C4.003 COMPUTE DISCHARGE AND SEPARATION PAYMENTS
C4.004 COMPUTE AND PAY BASIC AND SPECIAL PAYS
C4.005 COMPUTE AND PAY INCENTIVE PAYS
C4.006 PROCESS PAY CHECKAGE
C4.007 VERIFY AMOUNTS ON PAYROLL VOUCHERS
D. DISTRIBUTION OF FUNDS
D4.001 PREPARE AND DISTRIBUTE CHECKS
D4.002 PROCESS LOST, CANCELED, AND VOIDED CHECKS
D4.003 PERFORM CHECK MAINTENANCE AND ISSUANCE
PROCEDURES
E. RESERVES
E4.001 COMPUTE PAY, ALLOWANCES, AND DEDUCTIONS OF
RESERVISTS
F. DEDUCTIONS
F4.001 COMPUTE AND DOCUMENT FITW, FICA, SITW, AND
SGLI
F4.002 COMPUTE AND DOCUMENT OTHER PAY DEDUCTIONS
F4.003 PREPARE AND TRANSMIT ALLOTMENT AUTHORIZATIONS
F4.004 COMPUTE PAY AND ALLOWANCE DEDUCTIONS FOR UA,
NJP, FORFEITURE, AND COURT-MARTIAL
G. FINANCIAL RECORDS/REPORTS
G4.001 PROCESS PAY DOCUMENTS
G4.002 PROCESS AND TRANSMIT LETTERS FOR REMISSION OF
INDEBTEDNESS AND WAIVER OF ERRONEOUS
PAYMENTS
H. LOGS/FILES
H4.001 MAINTAIN DISBURSING FILES
H4.002 MAINTAIN PAY AND ALLOWANCES MANUAL
I. TRAVEL
I4.001 COMPUTE AND DOCUMENT TRAVEL PAY
J. VOUCHERS
J4.001 PROCESS PUBLIC VOUCHERS
J4.002 PROCESS COLLECTION VOUCHERS
J4.003 PREPARE AND PROCESS MILITARY PAY VOUCHERS
DK2
A. PERSONAL FINANCIAL RECORDS
A5.001 AUDIT REPORTING AND DETACHING ENDORSEMENTS
B. ALLOWANCES
B5.001 AUDIT AND TRANSMIT RATSEP/BAS, FSA, AND CRA
B5.002 PROCESS AND AUDIT TEMPORARY LODGING
ALLOWANCE, OHA, AND MIHA
C. PAYS
C5.001 AUDIT AND COMPUTE BASIC, SPECIAL, AND
INCENTIVE PAY DOCUMENTS
C5.002 COMPUTE AND TRANSMIT SEVERANCE AND DEATH
GRATUITY PAY
C5.003 AUDIT HEALTH AND COMFORT DOCUMENTS
C5.004 AUDIT ADVANCE PAY (PCS)
C5.005 VERIFY CHECK RECORDS AND PAYROLLS
C5.006 AUDIT AND TRANSMIT LUMP-SUM AND LEAVE RATIONS
D. DISTRIBUTION OF FUNDS
D5.001 AUDIT PAY FOR TRANSIENT PERSONNEL
D5.002 DISPOSE OF CHECKS (CANCELED, VOIDED,
UNDELIVERED)
E. RESERVES
E5.001 COMPUTE RESERVIST TRAVEL ALLOWANCES
F. DEDUCTIONS
F5.001 PROCESS IRS TAX LEVY AND NOTICE OF LEVY
F5.002 AUDIT IRS W-4 AND SITW DOCUMENTS
F5.003 AUDIT ALLOTMENT AUTHORIZATIONS
G. FINANCIAL RECORDS/REPORTS
G5.001 AUDIT FLEET RESERVE/RETIREMENT DOCUMENTS
I. TRAVEL
I5.001 COMPUTE ADVANCE TRAVEL AND PER DIEM
I5.002 INVALIDATE AND MAIL UNUSED TRANSPORTATION
REQUESTS
I5.003 VERIFY APPROPRIATION ACCOUNTING AND LIQUIDATE
TRAVEL CLAIMS
J. VOUCHERS
J5.001 DETERMINE RESPONSIBILITY FOR AND RESTRICTIONS
IN PAYMENT OF PUBLIC VOUCHERS
J5.002 AUDIT COLLECTION VOUCHERS
J5.003 PREPARE AND DISTRIBUTE REIMBURSEMENT VOUCHERS
J5.004 PREPARE TRAVEL VOUCHERS (CASH FOR MEALS AND
TRANSPORTATION)
L. SECURITY
L5.001 SET SECURITY ALARMS (PERIMETERS, SAFES, ETC.)
DK1
B. ALLOWANCES
B6.001 AUDIT AND PAY BAQ, VHA, AND OHA
B6.002 PAY TEMPORARY LODGING ALLOWANCES
B6.003 PAY AND DOCUMENT ADVANCE ALLOWANCES FOR
DEPLOYING UNITS, ADVANCE PAY (PCS), AND
ADVANCE DEPENDENTS ALLOTMENTS
C. PAYS
C6.001 AUDIT AND PAY REENLISTMENT BONUSES (SRB, RRB,
ENLISTMENT, ETC)
C6.002 AUDIT AND PAY LUMP SUM LEAVE AND LEAVE
RATIONS
C6.003 AUDIT AND PAY SPECIAL AND INCENTIVE PAYS
C6.004 AUDIT AND PAY DISCHARGE/SEPARATION PAYMENTS
AND DOCUMENTS
C6.005 AUDIT AND PAY DEATH GRATUITIES
C6.006 AUDIT AND TRANSMIT HEALTH AND COMFORT PAY
ADJUSTMENT AUTHORIZATION (PAA) DOCUMENTS
D. DISTRIBUTION OF FUNDS
D6.001 PAY SERVICE MEMBERS AND TRANSIENT PERSONNEL
D6.002 MAKE CASH AND CHECK DEPOSITS TO FINANCIAL
INSTITUTIONS
D6.003 CASH, PROCURE, AND REISSUE CHECKS
D6.004 DISTRIBUTE FUNDS TO PAYING AGENTS AND CHANGE
FUNDS TO SHIP STORE'S OPERATOR
D6.005 PREPARE AND DISTRIBUTE MONTH END CHECK ISSUE
SUMMARY
D6.006 ASSEMBLE AND FORWARD CHECKING ACCOUNT RETURNS
D6.007 VERIFY AND RECONCILE DEPOSIT TICKETS
D6.008 MAINTAIN AND BALANCE CHECK LOGS AND
CERTIFICATE OF DEPOSIT LOGS
E. RESERVES
E6.001 AUDIT AND PAY RESERVIST DOCUMENTS
G. FINANCIAL RECORDS/REPORTS
G6.001 PREPARE AND TRANSMIT STATEMENT OF
ACCOUNTABILITY AND DISBURSEMENT AND
COLLECTIONS
G6.002 VERIFY CASH AND PREPARE DETAILED ANALYSIS OF
CASH AND OTHER ASSETS
G6.003 PROCESS ADVICE OF ERRORS REPORT
G6.004 AUDIT REQUIRED REPORTS AND RETURNS
G6.005 ASSEMBLE AND TRANSMIT RETAINED DO RECORDS
G6.006 PREPARE AND SUBMIT FINANCIAL RETURNS
I. TRAVEL
I6.001 PAY TRAVEL PAY
J. VOUCHERS
J6.001 AUDIT AND PAY AND FORWARD PUBLIC VOUCHER
PAYMENTS
J6.002 COLLECT FUNDS
K. FOREIGN CURRENCY
K6.001 PERFORM FOREIGN CURRENCY EXCHANGES
L. SECURITY
L6.001 CHANGE SAFE COMBINATIONS
DKC
B. ALLOWANCES
B7.001 AUDIT OVERSEAS HOUSING ALLOWANCES (COLA, OHA)
B7.002 AUDIT ADVANCE ALLOWANCES FOR DEPLOYING UNITS
C. PAYS
C7.001 AUDIT CHECKAGE OF PAY
D. DISTRIBUTION OF FUNDS
D7.001 RECEIVE FUNDS FROM AUTHORIZED CUSTODIANS
G. FINANCIAL RECORDS/REPORTS
G7.001 PREPARE DISBURSING OFFICER RELIEVING LETTERS
G7.002 DISPOSE OF UNDELIVERED CHECKS AT THE TIME OF
DETACHMENT
J. VOUCHERS
J7.001 VERIFY AND PAY IMPREST FUND VOUCHERS
K. FOREIGN CURRENCY
K7.001 PREPARE DOCUMENTS FOR PURCHASE AND DELIVERY
OF FOREIGN CURRENCY
K7.002 PREPARE AND SUBMIT FOREIGN CURRENCY REPORTS
L. SECURITY
L7.001 INVENTORY CONTENTS OF SAFES (CLASSIFIED
MATERIAL, MONEY, ETC.)
Index
