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Getting a Copy of Your Military Records

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Dependents. NPRC (MPR) stores records of inpatient, outpatient, dental, and mental health created at medical treatment facilities of the U.S. Navy. Some record collections date from the 1940's and 1950's, but more comprehensive information exists beginning in the 1960's. These Navy medical records are sent to NPRC (MPR) generally after 1-5 years of inactivity and are retained 50 years from the year of last patient activity. If possible, contact the last medical treatment facility to determine if records have been retired to NPRC (MPR) before sending a request.

    National Personnel Records Center
    Military Personnel Records
    111 Winnebago Street
    St. Louis, MO 63118-4126

Medical records of individuals treated at Army and Air Force medical facilities are stored at two separate locations within the National Personnel Records Center. Prior to 2003, the Army and Air Force retired medical records of this type to NPRC (CPR). See below (Dependent Medical Folders), for complete information and requesting procedures concerning medical records retired prior to 2003. Beginning in 2003 NPRC (CPR) continued to receive Air Force Dependent Medical records, but the Army began retiring their medical records for dependents and others to NPRC (MPR). If possible, contact the last medical treatment facility to determine if records have been retired to NPRC (MPR) before sending a request.

    National Personnel Records Center
    Military Personnel Records
    111 Winnebago Street
    St. Louis, MO 63118-4126

    National Personnel Records Center
    Civilian Personnel Records
    111 Winnebago Street
    St. Louis, MO 63118-4126

Dependent Medical Foldiers

The National Personnel Records Center, Civilian Personnel Facility stores dependent medical folders (DMFs) for dependents treated at Army, Air Force, or Coast Guard facilities from 1954 to the present. Records prior to 1954 were destroyed in accordance with legal authorities in effect at the time.(DMFs for dependents treated at Navy facilities are stored at the National Personnel Records Center, Military Personnel Facility.) DMFs are transferred to the center between one and five years after last treatment.

Requesting Medical Records

To request information from a DMF, follow the steps below.

STEP 1 - Provide written authorization.

  • If you are the subject of the file, send a signed letter indicating that you are requesting information from your own file.
  • If requested records are for a dependent under 18 years old, a parent or guardian may sign the request
  • If you are not the subject of the file, send a letter signed by the subject indicating that he/she authorizes the NPRC, CPR to release information to you.

STEP 2 - Provide information necessary to identify the file. The search for the file will be expedited by as complete information as possible.

For in-patient (clinical) records

  • Name of dependent at time of treatment
  • Name of military sponsor
  • Sponsor's Social Security/service number
  • Name and location of hospitalizing facility
  • Year of hospitalization

For out-patient (health) records

  • Name of dependent at time of treatment
  • Name of military sponsor
  • Sponsor's Social Security/service number
  • Information needed, for example, vaccination record
  • Name and location of last treatment facility
  • Year of last treatment
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